Mid-Year Assembly Meeting Status Update

To AANA Members, 

The AANA has been actively monitoring developments related to the evolution of the Coronavirus Disease 2019 (COVID-19). To assess its current and potential impact, the association has assembled an internal task force to consider guidelines provided by the World Health Organization, the U.S. Centers for Disease Control and Prevention, and state and local health organizations. 

Given the latest health advisory in the Washington, D.C., area, the AANA Board of Directors has cancelled the 2020 Mid-Year Assembly, scheduled for April 18-22. Registration cancellation fees will be fully refunded, and hotel reservations made within the AANA hotel block will be cancelled. Participants are encouraged to contact their airline directly regarding ticketing. As we work to figure out next steps for MYA programming, we will be in touch soon with more information. 

Please direct any questions pertaining to your Mid-Year Assembly registration to meetings@aana.com

For the latest on AANA clinical practice resources and information, please visit aana.com/COVID-19

COVID-19: FAQs for the 2020 AANA Mid-year Assembly 

For questions, please contact: Contact meetings@aana.com Monday-Friday, 8:30a.m.-5 p.m. CT. 

Is the 2020 AANA Mid-Year Assembly still taking place?

  • AANA continues to actively monitor the evolution of COVID-19 (novel coronavirus disease) and will keep registrants, exhibitors, presenters and other participants informed to ensure a safe, successful Assembly.  
  • Please continue to check the CDC website, Washington DC Department of Health and the WHO’s website for updated information as you prepare to travel. 

What is AANA doing to prepare?

  • In addition to monitoring updates from the CDC, Washington DC Department of Health and WHO, AANA is working with the Renaissance Washington Hotel to evaluate health and safety measures to help safeguard all participants.
  • AANA will communicate any change in Assembly status via emails and posts on the conference web page.
  • AANA will ensure hand sanitizer stations are conveniently located throughout the hotel. 
  • AANA encourages this year’s Assembly to be handshake-free to minimize the potential transmission of any illness. 

What is the Hotel doing to prepare?

The hotel recognizes that COVID-19 is top of mind for many travelers. Here’s a list of protocols the hotel is actively following to promote a healthy stay: 

  • The Renaissance has strict standards for hygiene and cleanliness, and it has implemented well-established hygiene standards and daily cleaning/disinfection procedures for all parts of the hotel. 
  • The Renaissance is providing ongoing guidance to hotel teams to promote safety and well-being through awareness-building, training and the use of everyday preventative practices.  
  • Renaissance associates are expected to follow the CDC recommendations for everyday preventive actions to avoid the spread of respiratory diseases. They are encouraging all hotel guests to share the following practices:
    • Avoiding close contact with people who are sick.
    • Avoiding touching your eyes, nose, and mouth. 
    • Covering your cough or sneeze with a tissue, then throw the tissue in the trash.
    • Washing your hands often with soap and water for at least 20 seconds, especially after using the restroom, before eating, and after blowing your nose, coughing, or sneezing.

What resource can I access to check on the status of the Mid-Year Assembly?

AANA will provide regular updates on this web page.

What safety precautions are being implemented at the airports?

AANA has contacted both the Ronald Reagan National and Dulles International airports to identify safety protocols being implemented. As this information becomes available, we will post it to this site.

I do not plan to attend the AANA Mid-Year Assembly due to the outbreak. Can I follow along remotely?

At this time, the AANA Mid-Year Assembly is scheduled to take place as planned but please visit this site on Monday, March 23 for a final determination. Any remote attendance opportunities will be communicated (should they become available). 

I do not plan to attend the AANA Mid-Year Assembly due to the outbreak. Can I get reimbursed?

  • AANA has adjusted its cancellation policy this year and will refund registration fees in full for attendees. Should you need to cancel, please send an email to meetings@aana.com. The AANA will automatically cancel your room reservation with the Renaissance. If you booked at a different hotel, you will need to cancel your room reservation.  
  • AANA will not refund individual airline ticket costs. Please contact your airline directly. If you purchased travel insurance, please contact your provider for information and next steps.